Answer (2026): Family office accounting software is a general ledger built to keep books for many related entities at once: trusts, LLCs, partnerships, holding companies and operating businesses. It consolidates them, handles transfers between them, and in some products allocates income among family partners. Many families start instead with one QuickBooks or Xero file per entity and a bookkeeper. In our view, the move to a multi-entity ledger such as SoftLedger, Gravity, Sage Intacct, SumIt or Asseta is worth it once consolidating those files by hand becomes the main job. FundCount and Archway sit above that, for heavy partnership and investment accounting. For a family with eight entities, published software prices run from about $5,700 a year on separate Xero files to about $13,500, and one SoftLedger ledger for up to 10 entities lists at $9,000, before implementation and bookkeeping time. In our view, a family with a handful of entities, an outside bookkeeper and few transfers between them can often stay on separate files.
Last reviewed: November 9, 2026. X1 Wealth wrote this guide. X1 keeps a household's ownership records, documents and decisions with its professionals in one place, and it can read QuickBooks figures; one section near the end describes that. X1 is not an accounting product and does not sell any of the tools below. Prices come from each vendor's own pricing page on the review date.
- A family with a handful of LLCs, a trust or two, rental properties and an operating business, each with its own books kept by an outside bookkeeper or CPA.
- A family that just sold a company or started investing in private funds, and now has capital calls and K-1s arriving from several directions.
- A controller or bookkeeper who has been asked whether the family should "get family office software" and wants the options and published prices in one place.
Most guides on this topic are written by vendors, or by CPA firms that implement one of them, for an office with a CFO and a controller. This guide starts one step earlier, with the family that does not have an office yet.
- Your bookkeeper keeps a separate QuickBooks or Xero file for each entity, and nobody can show you all of them on one page without a spreadsheet.
- Money moves between your entities every month (management fees, loans to a property LLC, distributions up to a holding company), and each transfer has to be booked twice by hand.
- You hold interests in private funds or partnerships, and you could not say today which entity owns each one or which K-1s are still outstanding.
If none of these sounds like your family, these examples do not point to a reason to change systems, and the rest of this guide may simply confirm that.
- QuickBooks Online and Xero charge per entity. Intuit says "each company you create requires its own separate paid subscription," and Xero says to "choose a pricing plan for each" organization. Eight entities on QuickBooks Online Plus is eight subscriptions.
- QuickBooks Online keeps each company's data separate. Intuit's multi-entity product is Intuit Enterprise Suite, and its price is not published.
- Multi-entity ledgers keep every entity in one accounting system. SoftLedger lists $750 a month for up to 10 entities. Gravity starts at $375 a month. SumIt, Asseta and Sage Intacct quote on request.
- Partnership accounting is its own tier. FundCount's published prices start at $35,899 a year for a single family office. Archway pairs software with an outsourced accounting team.
- A ledger is one record out of several. Some ledgers map entity ownership or store financial documents, but none of the vendor pages we read describes holding the trust and operating agreements behind a structure, or what your CPA, attorney and advisor advised. Those records have to live somewhere too.
The phrase covers a narrow set of jobs. In vendor language, a family office general ledger:
- keeps books for many entities in one system, with a chart of accounts you can share across them;
- consolidates selected entities into one set of statements, removing the effects of transactions between them (eliminations);
- records intercompany transfers on both sides from one entry, instead of booking them twice by hand;
- in some products, allocates partnership income and expenses to each partner by configurable settings, often ownership percentages that can change over time;
- and in some products, pays bills, tracks private investments, and records capital calls.
It is not the same as investment reporting. Addepar, Aleta and Masttro report on portfolios and performance. Aleta describes itself as delivering reporting "without the accounting overhead," and treats general ledgers as systems that consume its data. An office can run one of each. How each entity is treated in the books, and which ones belong in a consolidated statement, is your CPA's call, and the software only applies the rules they set. If you are comparing reporting platforms as well, our family office software comparison covers 16 platforms and scores seven of them across 11 dimensions.
Net worth is a poor guide here. Two families with the same wealth can need very different accounting. The number of entities, how often money moves between them, and how much of the wealth sits in partnerships matter more.
These stages are our framework, drawn from the vendor and CPA-firm material cited below, not an industry standard.
| Stage | What it looks like | Typical tools | Signs you have outgrown it |
|---|
| 1. One company plus the household | An operating business with its own books. Personal taxes handled by a CPA. | QuickBooks Online, Xero | You add a second and third entity, and the business pays for things the other entities own. |
| 2. Several entities, no staff | A separate file per entity, kept by an outside bookkeeper. A spreadsheet when someone asks for the whole picture. | One QuickBooks or Xero subscription per entity | Intercompany transfers every month. A lender or family member asks for consolidated statements. Consolidation takes longer than bookkeeping. |
| 3. One multi-entity ledger | Every entity in one accounting system, consolidated with eliminations. Often kept by an outsourced accountant or a small team. | SoftLedger, Gravity, Sage Intacct, Intuit Enterprise Suite, SumIt, Asseta | The family runs a partnership whose partners' capital accounts change during the year, or needs investment accounting for many fund interests alongside the books. |
| 4. Partnership and investment accounting | Capital accounts and allocations for partnerships the family itself operates, with fund investments tracked in the same system, often with staff or an outsourced firm. | FundCount, Archway, Eton Solutions (AtlasFive), partnership modules in SumIt and Asseta | In our view, the harder questions here are staffing and controls. |
For a household, the jump that matters most is usually from stage 2 to stage 3. CPA firms that serve family offices describe similar warning signs. BPM, a Sage Intacct partner, wrote in September 2026 that "QuickBooks and similar tools may handle an individual entity reasonably well" and that strain shows at "consolidated reporting across twenty or thirty related entities." Sensiba, also an Intacct partner, wrote in 2024 that QuickBooks "is suitable for family offices with relatively straightforward investments and accounting needs." Both firms implement one of the products they point to, so read their thresholds as practitioner views, not neutral benchmarks. BPM's count is higher than the example in this guide, and in our view entity count alone is a weak test. Eight entities that move money among themselves every month can strain separate files sooner than twenty that rarely interact.
Owning a family limited partnership does not by itself put a family at stage 4. Many partnerships have their income allocated once a year on the partnership return their CPA prepares. In our view, dedicated partnership accounting starts to matter when capital accounts change often during the year or the partnership holds many fund interests. Investing in an outside fund organized as a partnership is a different job: the fund, usually through its administrator, keeps its partners' capital accounts and sends you a K-1, and your books record your investment. Your CPA can tell you which records are yours to keep.
There is also a middle path between stages 2 and 3. Some bookkeepers keep separate files and add a consolidation or reporting tool that pulls from each one. That avoids migrating the books, though intercompany entries are usually still booked in each file.
These are annual software subscriptions at full list price on November 9, 2026, with all eight entities on the same plan. They exclude promotions, taxes, add-ons, implementation and accounting services, and user allowances differ: QuickBooks counts users per company, SoftLedger per plan.
Take a family with eight entities that each keep books: an operating company, a management company, two rental LLCs, a holding LLC, a family limited partnership and two trusts. Not every entity needs its own books, and which ones do is a question for your CPA. Assume all eight do.
| Setup | Published price | Eight entities, per year |
|---|
| QuickBooks Online Plus, one subscription per company | $140 a month each (list, before Intuit's three-month promotion) | $13,440 |
| QuickBooks Online Essentials, one per company | $85 a month each | $8,160 |
| Xero Growing, one per organization | $59 a month each | $5,664 |
| SoftLedger Standard, one ledger for up to 10 entities | $750 a month, 3 users, annual contract | $9,000 |
| SoftLedger Plus, unlimited entities | $1,125 a month, 5 users, annual contract | $13,500 |
Gravity is left out of the table because its page does not make clear whether the first five entities are included in the base price.
Separate files at eight entities cost from about $5,700 a year on Xero to $13,440 on QuickBooks Online Plus, and SoftLedger Standard sits between them at $9,000 with consolidation built in. Bookkeepers who hold subscriptions through an accountant program may pay less than list, so check what you are billed. In our view, the larger cost for most families is labor. For example, ten hours a month of consolidation and intercompany entries at $100 an hour is $12,000 a year, more than any line in the table, and that is the cost a shared ledger changes. Implementation fees also apply to most stage 3 and 4 tools and are rarely published.
An unranked summary. "Not stated" means we did not find it on the vendor pages we read, not that the product lacks it.
| Tool | Type | Multi-entity consolidation | Partnership accounting | Published price |
|---|
| QuickBooks Online | Ledger per company | Not within QuickBooks Online; Intuit's multi-entity product is Enterprise Suite | Not stated | $38 to $340 a month per company |
| Intuit Enterprise Suite | Multi-entity ERP | Yes | Not stated | Not published |
| Xero | Ledger per organization | Not stated | Not stated | $27 to $97 a month per organization |
| SoftLedger | Multi-entity general ledger | Yes, with automatic eliminations | Not described on its family office page | $300 to $1,125 a month by entity count, annual contract |
| Gravity | Multi-entity accounting on Microsoft Power Platform | Yes, with eliminations | Not stated | From $375 a month, plus users and entity packs |
| Sage Intacct | Multi-entity cloud accounting | Yes, per partner firms | Not stated | Not published |
| SumIt | Family office general ledger | Yes, several methods | Yes, allocations by partner settings | Custom, mainly by entity count |
| Asseta | Family office general ledger with bill pay | Yes, automated intercompany | Yes, multi-entity | Not published |
| FundCount | Partnership, portfolio and general ledger accounting | Yes | Yes, capital accounts and allocations | From $35,899 a year for a single family office, $26,950 for a multi-family office, plus fees |
| Archway | Platform plus outsourced accounting | Yes, with inter-entity eliminations | Yes, including nested ownership | Not published |
| Eton Solutions (AtlasFive) | Family office ERP | Not checked | Not checked | Not checked |
Other systems that market to family offices, such as Asset Vantage and AgilLink, and general ERPs such as NetSuite, are outside this review.
The default for small businesses, and where many families start. Intuit lists Simple Start at $38 a month, Essentials at $85, Plus at $140 and Advanced at $340, with 1, 3, 5 and 25 users. Each company needs its own subscription, and their data stays separate. Intuit's multi-entity product is Intuit Enterprise Suite, which its pricing page calls "an AI-native ERP solution built for multi-entity organizations."
Intuit describes it as an "AI-native ERP" for "finance teams at multi-entity or large, single-entity businesses." It offers multi-entity consolidation and consolidated reporting, and handles intercompany journal entries and due-to and due-from tracking. For a family already on QuickBooks, the draw is staying with Intuit. Intuit does not publish a price.
A common alternative to QuickBooks for small entities. US plans list at $27, $59 and $97 a month. Like QuickBooks, Xero charges per organization ("choose a pricing plan for each one"). Its FAQ describes a discount for several organizations under one subscriber, but its pricing pages were not consistent on the review date, so confirm current terms with Xero.
A cloud general ledger with real-time multi-entity, multi-currency consolidation and automatic intercompany eliminations, with digital-asset accounting on its Enterprise plan. It publishes a family office page and the most detailed prices of the tools here: $300 a month for up to 3 entities, $750 for up to 10, and $1,125 for unlimited entities, all on annual contracts. Its family office page does not describe partnership allocations.
A multi-entity accounting system built on Microsoft Power Platform. Its family office page lists automated consolidation and eliminations, due-to and due-from tracking, private investment tracking, and approval workflows for capital calls. Gravity says pricing "starts at $375 per month" for the first user, with additional users and a $100-a-month pack for each five entities, on an annual subscription. Implementation is priced separately.
A cloud accounting system sold and implemented through partner firms, including several CPA firms that write about family office accounting. BPM, one of those partners, says Intacct "was built to handle multi-entity consolidation." We found no published Sage price, and the details here come from partners rather than from Sage.
A "purpose-built general ledger for family offices" with multi-entity support, for single and multi-family offices. It offers several consolidation methods, an entity map, and a partnership accounting module that "distributes income and expenses to each partner according to the settings you defined." Pricing is custom; for a single family office, SumIt says "the number of entities will be the main component of pricing." It quotes a typical go-live of 8 to 12 weeks.
A family office general ledger with bill pay, investment data, reconciliations and reporting in one product. It lists partnership accounting, automated intercompany entries, and reporting by entity, family member and investment vehicle, plus integrations with Addepar, Bill and Ramp. Asseta answers "yes" to whether it replaces QuickBooks and quotes 8 to 12 weeks to go live. There is no price list; the pricing page books a demo.
Combined partnership, portfolio and general ledger accounting for family offices and funds, including capital accounts, allocations and consolidations. It publishes starting prices: from $35,899 a year for a single family office and from $26,950 a year for a multi-family office, priced as a platform license rather than per seat, plus implementation (which FundCount calls "digital transformation") and hosting fees. FundCount's pricing page lists US tax reporting (K-1, 1065, Schedule D and 1099) in the multi-family office tier.
Archway offers both a software platform and outsourced accounting services. It calls itself "the book of record private wealth runs on" and says it is "the primary ledger for 550+ families and $850B+ in assets." Its pitch is that the family "doesn't run an office" and Archway's team does, which makes it a clear example of buying accounting as a service. Confirm the scope of any engagement separately. Archway does not publish prices.
An ERP aimed at large single family offices. We could not load Eton's site on the review date, so we state no price, features or client figures here. Our family office software comparison covers it in more depth.
For many families at stage 2 or 3, the decision is who licenses the ledger and who runs it. There are three common arrangements. An outsourced accounting firm, or a CPA firm with a family office practice, runs the books on software it already licenses, and you inherit its choice. The family licenses the software and an outside accountant runs it. Or the family licenses it and its own staff run it. In our view, licensing the software yourself is most worth it when someone, inside or outside, is committed to running it for years.
Whichever arrangement you choose, ask who owns the data. If you leave the firm, find out in what form your books come with you.
A ledger answers "what happened to the money in each entity." A family's financial life produces at least three other records. They serve different purposes, even when one platform holds several of them; some ledgers map entity ownership or store documents linked to entities. It helps when the household and its professionals agree which record is the authority for each question and who keeps it current.
| Record | What it answers | Where it often ends up in a household without an office |
|---|
| Books | Transactions, balances and statements per entity | QuickBooks, Xero, or a multi-entity ledger |
| Investment positions | What each account and fund holds, and how it performed | Custodian statements, or a reporting platform such as Addepar or Aleta |
| Ownership and documents | Which entity owns what, who owns each entity, and the trust agreements, operating agreements and K-1s that prove it | A shared drive, an attorney's file and the CPA's portal, split three ways |
| Decisions and follow-up | What the CPA, attorney and advisor advised, what the family decided, and what is still open | Email |
When the last two records are scattered, the books suffer too. A bookkeeper cannot book a distribution correctly without knowing which trust owns the LLC, and a CPA cannot close the year without the K-1s. Our guides to managing a multi-entity household and the K-1 checklist for your CPA go deeper on both.
X1 keeps the records that sit beside the books: which entity owns what, the trust agreements, operating agreements and K-1s behind it, and what your CPA, attorney and advisor advised and the family decided. It is not a general ledger and does not keep books. It is part of what X1 is building, an AI family office that adapts to each household.
For families on QuickBooks, you connect each company and X1 reads its profit and loss and balance sheet. Each company then sits on your household record as a business, next to your trusts, properties and accounts, and X1 refreshes the figures daily. X1 can save twelve months of statements to your Vault, its document store, for your CPA. Reading QuickBooks is part of an X1 membership. It never creates or changes entries, invoices, bills or payments, and it does not move money. The QuickBooks integration page lists exactly what it reads.
That is most useful at stage 2, when a family has several QuickBooks files and no single page that shows them side by side. If your accountant later moves you to another ledger, X1 still holds the ownership, document and decision records, but QuickBooks is the only accounting ledger it reads today.
See how X1 reads your QuickBooks companies
- Count the entities that keep books today, and the ones likely to be added in the next two years.
- Count the intercompany transfers in a typical month. If they happen most months, raise it with your CPA; in this guide's model, it is the clearest sign of stage 3.
- List the partnerships the family itself operates whose capital accounts change during the year, separately from the outside funds you invest in. Your CPA will weigh the first list in deciding whether partnership accounting is worth it.
- Decide who will run the system: your bookkeeper, an outsourced firm or someone you hire. In our view, the software works best when it matches that person's skills.
- Price the whole thing, including implementation, migration of historical books and the consolidation work you do now.
- Ask how the data leaves if you change firms or tools.
- Which of our entities need their own books, and which can be reported elsewhere?
- How many hours a month go into consolidating our files, and what would change if the entities shared one ledger?
- Which intercompany balances do you track by hand today?
- For our partnerships, who maintains each partner's capital account, and where?
- Would you run a multi-entity ledger for us, and which one do you already know?
- What do you need from us at year end that is hardest to collect?
- This week, write down every entity, who owns it and who keeps its books. If that list does not exist anywhere yet, it is the first gap to close.
- Within two weeks, ask your bookkeeper how many hours a month go into consolidation and intercompany entries, and what all the current subscriptions add up to.
- Within 30 days, take both to your CPA and ask which stage they think you are at. If the answer is stage 3, ask which two ledgers they would support, and get quotes that include implementation.
Family office accounting software is a general ledger built to keep books for many related entities in one system. It can consolidate selected trusts, LLCs, partnerships and operating companies into one set of statements, records transfers between them from one entry, and in some products allocates partnership income among family members. Examples include SoftLedger, Gravity, Sage Intacct, SumIt, Asseta and FundCount.
QuickBooks Online works for a family with a few entities and simple investments. Intuit requires a separate subscription for each company and keeps each company's data separate, so consolidating many entities means spreadsheets, a consolidation add-on, Intuit Enterprise Suite or another multi-entity ledger. Families often outgrow it when intercompany transfers become routine or when someone needs consolidated statements.
Families that outgrow one QuickBooks file per entity usually move to a multi-entity general ledger. Options include Intuit Enterprise Suite, SoftLedger, Gravity, Sage Intacct, SumIt and Asseta. Families with heavy partnership and fund accounting look at FundCount, Archway or Eton Solutions, often with an outsourced accounting team.
Published prices checked November 9, 2026: QuickBooks Online's paid plans list at $38 to $340 a month per company, and Xero $27 to $97 a month per organization. SoftLedger lists $300 to $1,125 a month by entity count, and Gravity starts at $375 a month. FundCount starts at $35,899 a year for a single family office. SumIt, Asseta, Archway, Sage Intacct and Intuit Enterprise Suite quote on request. Implementation is often priced separately.
It depends on structure more than net worth. If your entities are few, rarely transact with each other, and hold simple investments, separate QuickBooks or Xero files kept by a bookkeeper may be enough. Frequent intercompany transfers and requests for consolidated statements are the usual signs of needing a multi-entity ledger, and partner capital accounts that change during the year point toward partnership accounting. Your CPA can help you judge where you are.
No. X1 is not a general ledger and does not keep books. It reads each connected QuickBooks company's profit and loss and balance sheet, puts each company on the household record next to trusts, properties and accounts, and can save statements to the Vault for your CPA. It never changes your books or moves money.
All checked November 9, 2026.
- Intuit, QuickBooks Online pricing. https://quickbooks.intuit.com/pricing/
- Intuit, help article on multiple companies ("Each company you create requires its own separate paid subscription"). https://quickbooks.intuit.com/learn-support/en-us/help-article/sync-data/merge-multiple-companies-one/L0hIj74WO_US_en_US
- Intuit, "What is Intuit Enterprise Suite." https://erp.intuit.com/blog/product-update/what-is-intuit-enterprise-suite/
- Xero, US pricing plans. https://www.xero.com/us/pricing-plans/
- Xero, FAQ on multiple organizations. https://www.xero.com/us/about/faq/
- SoftLedger, pricing. https://softledger.com/pricing
- SoftLedger, family office accounting software. https://softledger.com/family-office-accounting-software
- Gravity Software, pricing. https://www.gogravity.com/about/pricing
- Gravity Software, family office. https://www.gogravity.com/industries/family-office
- SumIt, home, pricing and partnership accounting pages. https://getsumit.com/ and https://getsumit.com/getting-started/pricing and https://getsumit.com/features/partnership-accounting
- Asseta, home and pricing pages. https://asseta.ai/ and https://asseta.ai/pricing
- FundCount, pricing. https://www.fundcount.com/pricing/
- Archway, home page. https://www.archwaygroup.com/
- Aleta, home page. https://aleta.io/
- BPM, "Why Family Offices Are Outgrowing Traditional Accounting Tools" (September 24, 2026). https://www.bpm.com/insights/family-office-accounting-tools/
- Sensiba, "Choose the Right Family Office Accounting Software to Eliminate Financial Complexity" (December 12, 2024). https://sensiba.com/resources/insights/reduce-family-office-accounting-complexity-by-choosing-the-right-software/
- X1, QuickBooks integration. https://x1wealth.com/integrations/quickbooks
This guide is for general informational purposes only and does not constitute accounting, tax, financial or legal advice. It describes published product information and does not recommend a product for your situation. Prices and features change; confirm them with each vendor. Decisions about how your entities keep books and file taxes belong with your CPA and attorney.
